PRIVACY POLICY – INDICO
Duty to inform pursuant to Art. 13 GDPR
Processing purposes, data categories, data storage duration, data disclosure, legal bases
Provision and use of INDICO
When you use our Indico website, we collect the data specified under data categories, which are technically required for us to display our Indico website to you and to ensure its stability and security. When you access and use Indico, we collect the personal data that your browser automatically transmits to our server. This information is stored temporarily in a so-called log file.
- IP address of the computer requesting access
- Date and time of access
- Name and URL of file accessed
- Data volume transferred
- Notification of whether retrieval was successful
- Identification data of the accessing browser and the operating system
- Website from which our website was accessed
As soon as the data mentioned is no longer required to display the Indico page, it is deleted. Data collection for the provision of the Indico website and the storage of data in log files is essential for the operation of this website. Consequently, users do not have the option to object. Extended storage may be undertaken in individual cases if this is required by law. We do not disclose the above data to third parties. Art. 6 para. 1 lit. f GDPR serves as the legal basis for the aforementioned data processing. The processing of the aforementioned data is required for making Indico available and thus serves to safeguard a legitimate interest of our organisation.
Login with Indico account
You can create an account in the Indico event tool we use. For this purpose, we process your first name, your surname, your e-mail address, your user name and your password. The processing of this data is based on Art. 6 para. 1 lit. a GDPR (consent through account creation). If registering for a selected event requires the creation of an account, the processing of this data is based on Art. 6 para. 1 lit. f GDPR (legitimate interest in the efficient organisation of the event). Account data is not disclosed to third parties. You have the right to delete your account of your own accord at any time. If you have not used your account for a period of 3 years, we will delete it.
Use of cookies when using the account
If you have created an account and have logged in with this account, so-called session cookies are set to allow the system to recognise that you are logged in. Session cookies are tiny text files that are stored on your end device with the help of the browser. They permit us to recognise your browser when you next visit our website. This processing is based on Art. 6 para. 1 lit. f GDPR (legitimate interest). The data is not disclosed to third parties.
Some cookies remain stored on your end device until you delete them. If you prefer this not to happen, you can configure your browser to notify you when cookies are set and then you only allow cookies on a case-by-case basis.
How do I delete cookies?
It is up to you to decide how and whether you want to use cookies. Regardless of the service or website from which the cookies originate, you always have the option of deleting, deactivating or only partially permitting cookies. For instance, you can block third-party cookies but allow all other cookies.
If you would like to find out which cookies have been stored in your browser, if you want to change or delete cookie settings, you can find this information in your browser settings:
- Chrome: Delete, allow and manage cookies in Chrome
- Safari: Manage cookies and website data in Safari
- Firefox: Clear cookies to remove data that websites have stored on your computer
- Internet Explorer: Deleting and managing cookies
- Microsoft Edge: Deleting and managing cookies
If you generally do not want to accept cookies, you can configure your browser to inform you whenever a cookie is about to be set. This allows you to decide for each individual cookie whether or not to allow it. The steps vary depending on the browser. It is best to search for the instructions in Google using the search term "delete cookies in Chrome" or "deactivate cookies in Chrome" in the case of a Chrome browser.
Your rights
With regard to your data stored at the University of Klagenfurt, you have the right to information about the personal data in question (Art 15 GDPR), the right to rectification (Art 16 GDPR), erasure (Art 17 GDPR) and restriction (Art 18 GDPR), data portability (Art 20 GDPR), the right to object on grounds of legitimate interest (Art 21 GDPR) and, if the processing is based on consent, the right to withdraw consent (Art 7 (3) GDPR), which does not affect the lawfulness of processing based on consent before it is withdrawn. With regard to any and all of these rights, please contact the responsible party for data processing as indicated. If you believe that the processing of your data violates data protection law or your privacy rights have otherwise been infringed in any way, you have the right to lodge a complaint with the Austrian Data Protection Authority: www.dsb.gv.at/kontakt.
Information on the person responsible
The University of Klagenfurt, Universitätsstraße 65-67, 9020 Klagenfurt am Wörthersee, is responsible for data processing. For each event, the contact details of the responsible organisational unit are provided together with the event organisation.
Information on the data protection officer
You can reach the data protection officer of the University of Klagenfurt at dsb@aau.at.
